Fees Resolution

BOROUGH OF MYERSTOWN FEE SCHEDULE RESOLUTION #2011-12 BE AND IT IS HEREBY RESOLVED by the Borough Council of the Borough of Myerstown, Lebanon County, Pennsylvania, that, pursuant to the grant of powers set forth in the Borough Code passed by the General Assembly of the Commonwealth of Pennsylvania, the current Schedule of Fees for the Borough of Myerstown, Lebanon County, Pennsylvania, is as follows: ADMINISTRATION Mailing fee: Actual Postage plus handling fee $2.50 Photocopies: $ .25/page Return Check Charge $25.00 Late Fee on invoices 10% /month Sewer Billing Certification Fee $10.00 Planning Module Review $300.00 Marriage Certificate/Ceremony $50.00 Foreman     Overtime $65.00/hr $100.00/hr Technical Service     Overtime $24.00/hr $36.00/hr Laborer     Overtime $30.00/hr $75.00/hr Manager’s Time - Special Work     *Plus Out-of-Pocket Expenses $75.00/hr* Administrative Research     *Plus cost of copying, postage& handling $65.00/hr* Towing Fee per Vehicle Code Section 3352 each cost* Vehicle Storage Fee per Vehicle Code Section 7306 $25.00/day OPEN RECORDS Record Type Fee Copies: (A "photocopy" is either a single-sided copy or one side of a double-sided black -and-white copy of a standard 8.5" x 11" page) $ .25 cents per page Certification of a Record (Please note that certification fees do not include notarization fees). $5.00 per record, not per page Specialized Documents: For example, but not limited to, blueprints, color copies, non-standard sized documents Actual Cost Facsimile/Microfiche/ Other Media: Actual Cost Redaction Fee No Redaction Fee may be imposed Conversion to Paper If a record is only maintained electronically or in other non-paper media, duplication fees shall be limited to the lesser of the fee for duplication on paper or the fee for duplication in the original media unless the requester specifically requests for the record to be duplicated in the more expensive medium. (Sec.1307(e)) Postage Fees Fees for postage may not exceed the actual cost of mailing. Please Also Be Advised: Statutory Fees:   If a separate statute authorizes an agency to charge a set amount for a certain type of record, the agency may charge no more than that statutory amount. For example, a Recorder of Deeds may charge a copy fee of 50 cents per uncertified page and $1.50 per certified page under 42 P.S. § 21051. Police departments have the authority to charge up to $15 per report for providing a copy of a vehicle accident report. 75 Pa.C.S. § 3751 (b)(2). Philadelphia police may charge up to $25 per copy. Id. at (b)(3). State police are authorized to charge "$5 for each copy of the Pennsylvania State Police full report of investigation." 75 Pa.C.S. § 1956(b). Inspection of Redacted Records:   If a requester wishes to inspect rather than receive a copy of a record and the record contains both public and non-public information, the agency shall redact the non-public information. An agency may not charge the requester for the redaction. However, the Agency may charge for the copies it must make of the redacted material in order for the requester to view the public record. The fee structure outlined above will apply. If, after inspecting the records, the requester chooses to obtain the copies, no additional fee may be charged. Enhanced Electronic Access:   If an agency offers enhanced electronic access to records in addition to making the records accessible for inspection and duplication by a requester, the agency may establish user fees specifically for the provision of the enhanced electronic access, but only to the extent that the enhanced electronic access is in addition to making the records accessible for inspection and duplication by a requester as required by this Act. The user fees for enhanced electronic access may be a flat rate, a subscription fee for a period of time, a per-transaction fee, a fee based on the cumulative time of system access or any other reasonable method and any combination thereof. The user fees for enhanced electronic access must be reasonable, must be pre-approved by the Office of Open Records and shall not be established with the intent or effect of excluding persons from access to records or duplicates thereof or of creating profit for the agency. Please submit any request to the Office of Open Records, 400 North Street, Harrisburg, PA. 17120. Fee Limitations:   Except as otherwise provided by statue, the law states that no other fees may be imposed unless the agency necessarily incurs costs for complying with the request, and such fees must be reasonable. No fee may be imposed for an agency's review of a record to determine whether the record is a public record, legislative record or financial record subject to access in accordance with this Act. No fee may be charged for searching for or retrieval of documents. An agency may not charge staff time or salary for complying with a RTK request. Prepayment:  Prior to granting a request for access in accordance with this Act, an agency may require a requester to prepay an estimate of the fees authorized under this section if the fees required to fulfill the request are expected to exceed $100. Once the request is fulfilled and prepared for release, the Office of Open Records recommends that the agency obtain the cost of the records prior to releasing the records. This recommendation is designed to avoid situations in which the agency provides the records and the requester fails to submit payment. CURB / CONSTRUCTION FEES Curb (new construction - if line and grade must be established by the Borough) first 100 feet Actual Cost Inspection Fee $25.00 DEMOLITION / REMOVAL PERMIT Commercial & Industrial (entire building) $100.00 Residential (outbuildings & sheds) $15.00 Commercial & Industrial (interiors only ) $50.00 Residential (entire home) $50.00 Mobile Homes $100.00 DRIVEWAY PERMIT Onto Borough Streets $25.00 State Highways consult PennDOT EXCAVATOR'S LICENSE License Fee per year $25.00 Excavation Inspection $25.00 FIRE ESCROW, Act 98 Certification of Delinquent Taxes and Other Charges $25.00 Filing Fee for setting escrow $100.00 Service Charge of the Expenditures from the fund and any interest generated by the fund 10% HIGHWAY DEPARTMENT FEES Large Dump Truck per hour $50.00 Small Dump Truck per hour $50.00 Bucket Truck $60.00 Small Dump Truck w/plow per hour $60.00 Pick up Truck per hour $48.00 Backhoe/Loader per hour $60.00 Auger $45.00 Air Compressor per hour $40.00 Tractor/Mower per hour $48.00 Post Hole Digger for tractor w/tractor per hour $40.00 Hand Mower per hour $25.00 Weed-Wacker per hour $19.00 Chain Saw per hour $19.00 Crack Sealing Machine $95.00 Paint Machine per hour $25.00 Roller per hour $45.00 Vibrating Tamper per hour $27.00 Jumping Tamper per hour $34.00 Snow Blower/Tractor per hour $60.00 Snow Blower – Manual per hour $30.00 Generator per hour $27.00 3” pump per hour $38.00 Saw – Cut-off per hour (plus blades) $27.00 Saw – Walk Behind per hour (plus blades) $47.00 Barricades per day (each) $10.00 Salter/truck per hour w/operator $150.00 Salt per ton cost plus 10% Core drill (up to and including 6") $300.00 Roadway Restoration & Inspection - - $100.00 for each opening or $100.00 for each 100’ length and for each fractional 100' IMPACT FEES from DEVELOPERS The Borough of Myerstown on behalf of itself, the Myerstown-ELCO Wastewater Treatment System, and the Myerstown Water Authority will receive impact fees from developers. The fees will be managed in the following manner. 1. The fee amount will be determined by possible impact upon the organization. 2. The monies will be co-mingled in an interest bearing checking account with secondary insured investments made to maximize any current unused portion of the impact escrow until the funds are needed to cover invoices in hand. 3. The accountability for the funds will be the responsibility of the Myerstown administrative staff and ten per cent of the expenditures and ten per cent of interest earned throughout the project time period will be charged to the account and paid to the general fund of the Borough of Myerstown as an administrative fee. 4. Mandated files: a. Letters from each organization involved outlining impact fee. b. Bank statements with deposit slip and cancelled checks attached. c. Copies of invoice marked with check numbers and date paid. d. Calculation of administrative fee. 5. Areas in which impact files are to be calculated: Borough Borough Sewer Water Authority Legal Legal Legal Engineering Engineering Engineering Advertising Advertising Advertising Roadways Resident Inspection Resident Inspection Street Lighting     Storm water retention facility     Construction and maintenance (in case contractors default)     INTERNATIONAL PROPERTY MAINTENANCE CODE (Ord.802) The following fee schedule shall be applicable to be charged against the Owner or Owners of the premises and/or Tenant or Tenants of the premises who are found to be in violation of the provisions of the Myerstown Borough International Property Maintenance Code by the Myerstown Borough Code Enforcement Officer or representative: Initial Inspection and IF Violation Notice is sent -- If Borough Inspector $50.00 Outside Contracted Inspector Actual Fee Charged to Borough Second and Subsequent Inspections And/or Reports/Notices Outside Contracted Inspector Actual Fee Charged to Borough Legal Expense of Borough and Court Costs: If noncompliance requires involvement by the Borough Solicitor $140.00/hr, plus costs Payment of all the above fees shall be due to the Borough within thirty (30) days of the date of the delivery of the invoice to the responsible party or parties, and if not paid within the thirty (30) days, the party or parties shall pay to the Borough interest from the due date to the date paid at the legal rate allowable under the law. The party or parties who are subject to the violation notice could be subject to additional charges for fines, penalties, attorneys fees and other costs if legal action is required before the District Judge or the Court of Common Pleas of Lebanon County to correct the violation. MILEAGE REIMBURSEMENT TO EMPLOYEES Current IRS rate. PARKS & RECREATION FEES Pavilion Rentals to Residents Upper Pavilion $50.00 Lower Pavilion – west (With electric - $100.00 and $10.00 returned upon return of key) $70.00 Lower Pavilion – east $70.00 Pavilion Rentals to Non-residents Upper Pavilion $70.00 Lower Pavilion – west (With electric - $120.00 and $10.00 returned upon return of key) $90.00 Lower Pavilion – east $90.00 PERMITS Poles & Guy Wires $5.00/pole Street Closing $15.00 Street Opening $25.00 Roadway Restoration Inspection $25.00 Sidewalk per 40' $25.00 Remodeling for $500.00 or less $20.00 For each additional $500.00 or part thereof $5.00 Car Restoration $50.00 POLICE DEPARTMENT FEES / FINES Copy of Accident Report - Title 75     – Chapter 37 Section 3751(b) $15.00 Copy of Incident Report $35.00 Parking Violations (Ordinance #747)     Title 75, Section 3353(e) $15.00 Snow Emergency Violations $50.00 Service charge for Sheriff, Constable, or Police service to deliver after unsuccessful delivery to the US Post Office plus $50.00 SALE OF MAPS & PUBLICATIONS Sanitary Sewer Specifications $25.00 Subdivision & Land Development Ordinance $35.00 Zoning Ordinance $35.00 Zoning Map $10.00 SEWER Swimming pools will be credited by calculation of water meter consumption. Water meters can be picked up at the Borough Office for a fee of $25.00. In order for this to be beneficial, pool fill should be 6,000 gallons or more. Sewer Router and accessories per hour $65.00 RBC Lifting Device & Hardware/lift (stipulation that the equipment be returned in the same good condition as it was taken) $400.00 5" Pump $150.00 set up charge $75.00 Portable Sewer Sampler or Flow Tote per day $75.00 set up charge $60.00 Pickup Truck & Plow per hour w/operator $75.00 Dump Truck & Plow per hour w/operator $85.00 Tappin's to Sewer $2,058.56 Connection to Sewer $25.00 Sewer Use Charges/quarter 0-5,000 gallons minimum $34.50 Sewer Use Charges/quarter each 1,000 gallons over minimum $ 8.50 Debt Service Fee/quarter per 1 dwelling unit as per 01/01/09 $100.00 SIGNS Sign Actual Cost of Sign Plus Administrative fee to replace sign $20.00 Traffic Control Signs per day per set $50.00 Temporary "No Parking" signs (each) $10.00 SOLICITING PERMITS One Day $15.00 One Week $26.00 One Month $32.00 One Year $75.00 For Each Additional Person $10.00 SUBDIVISION & LAND DEVELOPMENT If the cost of reviewing the subdivision exceeds the amount of the fee which the subdivider paid to the Borough, the subdivider shall, prior to the Borough approval of the Final Plan, pay the Borough the amount in excess of the fee which was expended in reviewing the subdivision. No development of subdivision plan shall be approved unless all fees have been paid in full. Subdivision Fee (Plus Administrative Costs) $100.00 Excavator's Inspection $50.00 For Minor Subdivisions & Administrative Fee $1000.00 Major Subdivisions Escrow Deposit ZONING HEARING FEES Zoning is administered for the Borough by the Lebanon County Planning Department. County Fee: 1. Any person(s) making application for a Building and Zoning Permit shall pay a fee graduated upon the costs of construction as follows: $20.00 for up to the first one thousand dollars, plus $1.00 for each additional thousand or fraction thereof; and 2. Any person(s) making application to the Zoning Hearing Board shall pay $400.00 for each petition or appeal; and any applicable municipal fees; and 3. Any person(s) making application to the elected officials for an amendment to the zoning ordinance, official map or conditional use shall pay a fee of $400.00 for each petition and any applicable municipal fees. Borough Fee:             Per Meeting ....................................... $300.00 PASSED AND APPROVED at a regular meeting of the Myerstown Borough Council, Lebanon County, Pennsylvania, held this 8th day of March 2011